Ohio Administrative Code

The Ohio Veterinary Licensing Board has posted the following from the Ohio Administrative Code regarding record keeping.

O.A.C 4741-1-21  Record keeping

Every veterinarian performing any act requiring a license pursuant to the provisions of Revised Code Chapter 4741. shall prepare, or cause to be prepared, a record documenting the health status of the animal(s) treated and any necessary data such that another veterinarian may follow the rationale and continue therapy if necessary. The record shall be dated and shall include all pertinent medical data such as vaccination, drug types and doses and all relevant medical and surgical procedures performed. The records shall identify the owner of the animal(s) and provide an address and telephone number or other means of contact.

Records for companion animals shall include identifying information such as age, sex, species and breed or description and the animal's name, if known. Animals used for economic purposes that are treated on an individual basis shall be similarly identified. Animals used for economic purposes that are treated on a herd basis may be identified collectively, provided the treatment information is reflective of accepted medical practice for the species and lists doses of all drugs dispensed.

All regulated substances shall be recorded and required by federal and/or state regulations.

Records, including imagery, diagnostic tests, laboratory data, surgery reports, progression of the disease process and all of the pertinent information, are the sole property of the treating veterinarian. Records shall be released upon request from a subsequent treating veterinarian and must be returned to the original veterinarian within a reasonable time. Copies of records must be available upon request from the owner of an animal at a reasonable cost to the owner.

Records shall be kept for a period of three years following discharge of the animals(s) from veterinary care.

History:  Eff 1-22-03
Rule promulgated under:  RC 119.03
Rule authorized by:  RC 4741.03(C)(9)
Rule amplifies:  RC 4741.22

R.C. 119.032 review dates: 01/22/2008

All Ohio Administrative Code is available through Anderson Publishing.