Archiving E-mail in Outlook 2003
Archiving e-mail removes the e-mail from the Exchange server and stores it where storage space is less critical. This process often improves Outlook performance while keeping your old e-mails available to you.
- Create a directory in your C\: drive (for example, in My Documents) named "Exchange-Archive" (or similar). Please note: these directions recommend that you archive on the C:\ drive to avoid PST corruption. Please ensure that you have a backup solution for your archived emails, such as an extra internal or external hard drive.
- Activate the AutoArchive feature in Outlook
- From the main Microsoft Outlook window, click on the Tools menu
- Click Options (this will open the Options dialog shown below)
- Click the Other tab
- Click AutoArchive button
- The AutoArchive dialog should now be open
- Make sure the "Delete expired items (e-mail folders only)" is not checked
- Direct old items to the folder you created (e.g., My Documents\Exchange-Archive\archive.pst)
- Click OK to close the AutoArchive dialog
- Click OK to close the Options dialog
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