Welcome to CVM Human Resources!
Our Mission
The mission of CVM Human Resources is to support and guide employees and supervisors, to provide assistance with benefits and payroll, to support managers and supervisors with management concepts including performance management, and to encourage personal and professional growth through training and development.
New Employee Resources
The College of Veterinary Medicine is excited you have chosen to join our team! We believe in Veterinary Medicine and work hard to support and adhere to our vision and values. We look forward to working with you in a long and productive relationship. Don’t hesitate to contact your department chair or director, your supervisors/manager, and/or your departmental human resources professional if you have any questions throughout your first few days or months here in CVM and at The Ohio State University.
New faculty and staff should review "Getting Established" - a checklist which will help you understand and ensure completion of each step necessary to get your employment established at the university. Once you receive your computer access, faculty and staff should review the University’s New Employee On-Line Orientation presentation and sign up to attend a New Faculty and Staff Health Retirement Information Forum.
And don't forget you can also contribute towards the success of the college and the veterinary medical center through one of our many advancement campaigns. Check out Making a Difference (Information on how you can make a gift to CVM)
Important Resources For New Employees
- University Computer Access and Account Management **
- Employee Self-Service (Benefits enrollment/changes/open enrollment, Dependent Tuition Assistance Enrollment/Reenrollment, Personal Data Changes (Address, Phone, etc.) and Campus Data Changes (Address, Phone, etc) **
- Getting Paid – Information about your paycheck
- Direct Deposit **(Employees are strongly encouraged to sign up for direct deposit)
- Retirement Plans
- University Benefits (medical, dental, vision, prescription drugs, life insurance, COBRA)
- Vacation and Sick Leave Accrual Calendars
- University Pay Dates Schedule
- CampusParc – OSU Parking System and Parking Hangtags **
- Parking Hangtag Pre-Tax Deduction Enrollment Form
- BuckID (Official University Identification)
- eLeave Access ** (http://eleave.osu.edu)
- eTimesheet/Webclock Access **
- University’s Fraud Reporting System
- Ohio Veterinary Medical Board Licensing (OVMLB) (Faculty requiring information on licensing)
- What To Do If You Get Injured
- VIS Account Creation Link for HR Professionals ONLY
**Links require university sign-on (name.#) in order to access site. Visit my.osu.edu for more information.
New employees should complete and print off the paperwork listed below under their appropriate classification. Return paperwork to your designated human resources professional at least one week prior to your first day of employment.
- Employee Human Resources Acknowledgement Form
- Hire Data Worksheet
- I-9
- W-4
- Ohio Ethics Booklet & Receipt (Print only first page)
- Social Security Not Covered
- Fraud Acknowledgement
- Staff External Activities Request (To be completed by staff only)
- OPERS – Request for Optional Exemption as a Student
- Student Retirement Election Form (To be completed by Student Employees Only - including Graduate Associate titles)
- CVM Student Employee Guidelines (Please read prior to your first day)
- Hire Data Worksheet
- I-9
- W-4
- Social Security Not Covered
- CVM Pharmacy Training Video (REQUIRED for all new faculty and staff)
- Institutional Data Policy Training (REQUIRED for access to secure computing systems)
- Sexual Harassment (REQUIRED - You must sign into CARMEN using your OSU ID and Password - Register by joining the Sexual Harassment course)
- eTimesheet/Webclock Training (applies to biweekly staff and student employees)
- eLeave Training (http://vet.osu.edu/eleave)
- Office of Sponsored Research Training (animal handling, OSHA, etc.)
- Occupational Health Registry
- Voicemail Tutorial for Setting Up Your Phone (Applies to faculty and staff with access to university phones)
- VetStar Training (For those who will access client/patient information-completed before first day in VMC)
Below is a listing of college policies that apply to faculty, staff, and as designated, student employees who hold appointments in the College of Veterinary Medicine. All policies are subject to university policies and procedures and can change at any time. For questions, please see your designated human resources professional and/or your supervisor. Faculty should also consult the University's Faculty Handbook. Student employees should review the CVM Student Employee Guidelinesbooklet.In addition to the policies developed by the college, you should also consult the University's policies website for additional information on university policies.
Please Note: CVM Policies last updated December 2012
Time Management
- 1.10 - Time and Attendance
- 1.12 - Submitting Time Worked
- 1.13 - Tardiness
- 1.14 - Webclock Adjustments
- 1.15 - Reporting Absences Late Call
- 1.16 - Unscheduled Leave
- 1.17 - Early Out
- 1.18 - No Call No Show Job Abandonment
- 1.20 - Meal Work Breaks
- 1.21 - Flexible Work Schedules
- Flexible Work Schedule Request Form (applies to staff only)
Compensation
- 2.01 - Compensation
- 2.02 - Hiring Offers
- 2.03 - Counter Offers
- 2.04 - Off-Cycle Mid Year Increases
- 2.05 - Temporary Pay Adjustments
- 2.06 - Overtime Comp Time
- 2.07 - On-Call Pay
- 2.08 - Call-Back Pay
- 2.09 - Shift Differential Pay
- 2.10 - Holiday Pay
Leave of Absences/Business Leave
Performance Management &Corrective Action
- 4.01 - Performance Management
- 4.02 - Performance Improvement (Corrective Action) for Unclassified Staff
- Verbal Coaching/Feedback Log for Supervisors (FORM)
- Performance Improvement Plan for Unclassified Staff (REQUIRED FORM)
- Performance Improvement Plan Follow-Up (REQUIRED FORM)
- Request for Termination of Unclassified Staff (REQUIRED FORM)
- 4.03 - Performance Improvement (Corrective Action) for Classified Civil Service Staff
- Verbal Coaching/Feedback Log for Supervisors (FORM)
- Performance Improvement Plan for Classified Staff (REQUIRED FORM)
- Performance Improvement Plan Follow-Up (REQUIRED FORM)
- Request for Corrective Action for Classified Staff (REQUIRED FORM
Leaving Employment
Additional Policies and Resources
- 5.01 - Social Networking
- 6.01 - Confidentiality
- Examples of Improper Uses of Confidential Information
- VMC Dress Code Guidelines
- Student Employee Guidelines
- How to Have Coaching and Feedback Conversations
- Giving Feedback - Tips
- Growing Coaching Skillsl for Supervisors
- Asking for Feedback
- Receiving Feedback
Human Resources News
2013 Staff Mandatory Performance Management Process
Beginning April 1, 2013 - all staff are required to receive an annual performance assessment from their supervisor.
What's New:
- Research Staff Section - dedicated competencies for research focuses staff.
- Additonal Feedback Form - required for all staff
- 2013 Supervisor Staff Guidebook (Helpful guide with effective words/phrases and steps to complete the assessments)
Deadlines:
- All forms must be submitted to the CVM HR Office no later than June 30, 2013.
- Supervisors should check with their departments for the department deadlines which will defer from the College.
Required Forms:
- Staff Self-Assessment- (Completed by Employee)
- Employee Assessment - ( PDF version Completed by Supervisor)
- Employee Assessment - (WORD version Completed by Supervisor
- Additional Feedback - (PDF - non-fillable) (Completed by 3 - 5 peers, colleagues, superiors, customers, or subordinates - individuals who have direct contact on a daily basis with the employee)
- Additional Feedback - MS Word version
Kudos Staff Leadership Award - Deadline: May 1, 2013!
The College of Veterinary Medicine is pleased to announce the new Kudos Staff Leadership Award. For an overview of the award, including eligibility information, review the Kudos Award Overview below. To complete a nomination, use the nomination form below. Nominations are due to the college human resources directors office (125a VMAB) no later than May 1, 2013. Nominations received after this date will be considered in the next year's review.
Kudos Staff Award Nomination Form (Due May 1, 2013)
REMINDER! New Workers’ Compensation Processes for Those Injured on the Job – VERY IMPORTANT UPDATE!
On January 1, 2013, The Ohio State University will shift from a state funded to a self-insured workers’ compensation program. This will allow Ohio State to achieve greater control over claims management, as well as medical and indemnity costs, thus realizing greater overall savings. As importantly, this will speed up the process while ensuring the same high level of service. We will be communicating this change to all faculty, staff, and student employees.
For all injuries that occur on or after January 1, 2013, there will be a new claims filing process including new workers’ compensation policy numbers. In addition, please review the new “Self-Reporting” packet. This packet contains all of the necessary information for individuals to self-report an injury/illness caused at work – you can find the packet at http://hr.osu.edu/benefits/InjuryReportingPacket.pdf It is recommended that supervisors print off the Workers’ Compensation flyer and post it in their areas.
When You or Someone Else Gets Hurt – Support injured faculty, staff, and student employees: If someone in your area reports a work-related injury, first assist them in seeking immediate treatment in the event of an emergency. Second, share the Self-Injury Reporting Packet. The packet contains information about the claims filing process, and a list of providers. Be sure to include the appropriate policy number for Vet Med: 20005754-0: The Ohio State University .
For questions or consultation, contact the Integrated Disability team at 292-3439, (800) 678-6413 or ID [at] hr [dot] osu [dot] ed.
