College of Veterinary Medicine

Where

Veterinary Medical Center auditorium, Veterinary Medical Center room 1103, VMC AT Lab, and Goss auditorium

Who

All faculty and staff why are paid monthly should attend one of the sessions listed below.

Information

Beginning Wednesday February 1^st, faculty and staff who are paid on a monthly basis will begin utilizing the new online eLeave system for submitting leave requests to their supervisor for approval.   Both employees and supervisors should plan on attending one of the sessions listed below.

• What is eLeave?

eLeave is an integrated online system that captures leave requests entered by the employee and workflows them to the supervisor for approval. Once approved, the request workflows directly into the university's human resources system eliminating the need for paper and human resources data entry. Currently, over 20,000 faculty and staff are utilizing the system at the university in every major college including the colleges of Medicine, Arts and Sciences, Engineering, Agriculture, and Education.

• Why move to an online leave request system?

Benefits of moving to eLeave include:

• No need for paper request forms and the associated tracking and data entry
• Web-based system can be accessed from home or while traveling – submit your request at anytime if you have a computer with web access. No need to wait until you get a paper form to complete and submit.
• Not sure if your request has been approved? Not only will you have instant access from anywhere to view submitted requests and real time approvals but you will receive an email notification when your request has been approved. No more guessing whether a request has been approved or not.
• Not sure if you submitted a request yet? You can search historical and future information to see if you submitted a request or not for a certain date or a set of dates.
• Instant access to your leave balances at the time you submit a request – no more having to check your paycheck stub or contacting your HR Professional to see if you have enough leave time accrued.
• Monthly payroll certification process (signing of payroll documents by supervisors each month) will be moved to an online certification process eliminating the printing of thousands of pages of payroll documents.

• Who will use the eLeave system?

Faculty and staff who are eligible for university leave benefits and who are paid on a monthly basis will begin using the eLeave system on February 1^st. If you are unsure as to whether or not you are eligible for paid leave benefits, please see your departmental HR Professional for assistance.

PLEASE NOTE: Graduate students in Graduate Associate titles, Residents, and those faculty and staff who do not accrue benefits leave are exempt from using the eLeave system and should continue to use their current process for submitting leave requests. Interns will be required to use eLeave for sick leave, but all other leave time will be reported using the current paper form. Graduate students must still arrange their leaves with their supervisors and submit the Funded Graduate Student Leave Reports. For more information, see your department's Graduate Program Coordinator.

• Will there be training on how to use the system?

YES! Eligible employees and supervisors should plan on attending one of the following sessions to learn more about using eLeave! You only have to attend one session!

Prior to attending a training session, employees and supervisors can access the following "Quick Start Guides" by clicking on the links below:

• Quick Start Guide for Entering an eLeave Request
• Quick Start Guide for Approving an eLeave Request (Supervisors)
• eLeave FAQ

eLeave Training Sessions:

Date	Time	Location
February 9th	8:00 – 9:00 am	1103 VMC
	Noon -1:00 pm	VMC Auditorium
February 10th	9:00 - 10:00 am	1103 VMC
	11:00 – Noon	AT Lab
February 14th	1:00 – 2:00 pm	VMC Auditorium
	3:00 – 4:00 pm	VMC Auditorium
February 15th	8:00 – 9:00 am	VMC Auditorium
	11:00 – Noon	VMC Auditorium
	3:00 – 4:00 pm	VMC Auditorium
February 20th	1:00 – 2:00 pm	VMC Auditorium
	3:00 – 4:00 pm	VMC Auditorium
February 22nd	11:00 – Noon	Goss Auditorium
	3:00 -4:00 pm	Goss Auditorium
February 23rd	8:00 – 9:00 am	1103 VMC
	11:30 – 12:30 pm	1103 VMC

• What types of leave do I use eLeave for?

You should use eLeave for the following types of leave:

• Sick leave
  • Illness/injury of self or family member
  • Medical appointments for self or family members
  • Death in family
  • Exposure to contagious disease
  • Vacation
  • Vacation in place of sick leave
  • Parental Leave
  • Organ Donation Leave
  • Military Leave
  • Jury Duty
  • Family Medical Leave
  • Medical Appointments
  • Unpaid Time Off/Leave without Pay

• What about Business/University Leave?

At the current time, the process for submitting university/business leave will not change. Faculty and staff should continue to use the appropriate Leave of Absence forms as well as the appropriate outside consulting/conflict of interest paperwork.

Business Leave will move to the new system effective April 1^st. At that time, each department will be communicating the procedures for submitting business/university leave.

• What if I must use vacation time for outside consulting?

If you use vacation time for outside consulting, you must submit the appropriate consulting forms and submit an eLeave request for the vacation time.

• What do I do if I submitted a paper leave request prior to February 1st?

Nothing!  Forms submitted prior to February 1^st, will be entered into the system by the departmental HR Professional. Employees can view submitted requests in the system after February 1st.

• How do I access eLeave?

After February 1^st, you can access the eLeave system at http://eleave.osu.edu

• What password do I use to access the system?

You will use your Kerberos ID (name.#) and/or password to access the eLeave system.  If you don't know your Kerberos ID, contact the OIT Help Desk at (614) 688-HELP (4357) for assistance in confirming your Kerberos and/or password. This is not the same password you use everyday to log into your CVM computer.  You will not be able to access eLeave without your Kerberos ID/password.  If you have not activated your OSU Kerberos ID and name.# email account, go to http://my.osu.edu for instructions – you will need your employee ID number (this is the shorter number that appears on your BuckID).

• Why aren't biweekly employees using eLeave?

Biweekly employees, including students, will be transitioning to eLeave in coordination with the implementation of the new eTimesheet/Webclock system scheduled for March/April.

• I supervise monthly paid employees, how will I approve requests?

Attached is a "Quick Guide for Supervisors". However, supervisors should plan on attending one of the training sessions to obtain further training OR they may contact their departmental HR Professional for one-on-one.

• Who should I contact in my department for assistance or help with creating or approving leave requests in eLeave?

Each department has experts in eLeave – if you have questions regarding eLeave,  please see your contact listed below:

• Veterinary Biosciences – (Faculty/Staff) – Jan Roseberry - 207 Goss Lab – 292-4489 – Roseberry [dot] 1 [at] osu [dot] edu
• Veterinary Clinical Sciences – (Faculty/Staff) – (Kris Garwood until February 21^st) Gale Azcarraga-Carter – 1007 VMC -292-0656 – azcarraga-carter [dot] 1 [at] osu [dot] edu
• Veterinary Medical Center – Dave Sammons – 247-4474 – 1102 VMC – sammons [dot] 1 [at] osu [dot] edu
• Veterinary Preventive Medicine – (Faculty/Staff/ Graduate Students) - Ann Sanders – 292-1206 – sanders [dot] 262 [at] osu [dot] edu
• Veterinary Administration – Kristi Pyke – 292-3638 – 125a VMAB – pyke [dot] 2 [at] osu [dot] edu
• Graduate Students/Interns/Residents:
  • Veterinary Clinical Sciences – Ronda Baldwin– 1007 VMC - 292-0687 – baldwin [dot] 185 [at] osu [dot] edu
  • Veterinary Biosciences – Lin Hess – 101 Goss Lab   - 292-3669 – hess [dot] 61 [at] osu [dot] edu
  • Veterinary Preventive Medicine – Ann Sanders - Sisson Hall – 292-1206 – sanders [dot] 262 [at] osu [dot] edu

Attend an eLeave Training Session To Learn More!

• Review the "Quick Guides" outlining the basic steps for getting started on requesting and approving (for supervisors) through eLeave.
• Attend a training session to get an overview of the process and get detailed answers to your questions.
• If you are unable to attend one of the sessions below, individual or small group instruction is available by making an appointment with your departmental HR Professional.

NOTE: If you supervise monthly paid employees, you should plan on attending one of the sessions to learn how to approve leave requests and payroll certifications.